Risk Management and Compliance

Japan
| Risk Management Promotion | Promotion of Contingency Planning | Promotion of Risk Crisis Management | Information Security Efforts | Protection of Intellectual Property Rights | Thorough Legal Compliance |

 Risk Management Promotion
The Kyocera Group is making Group-wide efforts to reinforce its risk management system to cope with global risks that are becoming ever more complicated. The Kyocera Group faces various risks that may affect the credibility or business sustainability of the Kyocera Group, including changes in the market environment, occurrence of natural disasters, incidents and accidents, the impact of climate change, information leakage, deficiencies of labor conditions in the supply chain, and violation of human rights. To cope with these, the Kyocera Group endeavors to reduce and mitigate risks while acting on the Basic Policy on Risk Management put in place for this purpose.

  Basic Policy on Risk Management
 

1. In accordance with assurance of compliance and the spirit of the Kyocera Philosophy, the group will consider what is the right conduct as a human being and act based on the value standards.

2. In accordance with the spirit of the Kyocera Philosophy, the group will accept “the highest priority is to ensure safety of bodies and lives of people,” deal with crisis, and for convergence of crisis, cooperate among employees as a unit to minimize loss, recover the damage, and make efforts to prevent reoccurrences, thereby attempting to remove or mitigate impediments to the interests of each stakeholder (the interested party), including customers, business partners, shareholders/investors, and the community.

3. The Kyocera Group will attempt to continuously develop its business through implementing risk management.

4. The group will act with its social mission to stably supply products and services helpful to the progress and development of society.


Risk Management System
The Kyocera Group conducts risk management, with the President as the group chief officer and the General Manager of Corporate General Affairs Human Resources Group as his assistant to supervise the risk management divisions. The Risk Management Committee conducts risk assessment of each department and each site in and out of Japan and formulates, examines, and approves response measures and monitors their progress with respect to risks considered to be particularly high in importance. In FY2016, the Kyocera Group conducted active response to major risks including natural disasters, terrorism countermeasures and information security.
Image: Kyocera Group’s Risk Management System
Kyocera Group’s Risk Management System
Image: Systematic diagram of risk management
Systematic diagram of risk management

 Promotion of Contingency Planning

The Kyocera Group has a Disaster Response Manual established based on the Basic Guidelines for Disaster Response to take appropriate actions in the event that a large-scale natural disaster damages the Kyocera Group, including minimization of personal and physical damage and implementation of swift restoration of business operations. The Disaster Response Manual provides regulations based on the Basic Guidelines for Disaster Response regarding collection and distribution of information on disasters and response measures for earthquakes, floods, wind damage, volcanic eruptions and other disasters.

Image: Basic policy of disaster response
Basic policy of disaster response

Actions against Earthquakes
In an attempt to minimize injury and damage from a major earthquake, the Kyocera Group (Japan) is installing a disaster warning system at all plants and offices. This uses the Earthquake Early Warning System provided by the Japan Meteorological Agency. The Kyocera Group endeavors to minimize earthquake damage through diverse means. These include drills using the Earthquake Early Warning System, disaster prevention training for employees, regular disaster drills held with local fire stations and other organizations.

Considerable damage is expected from a tsunami that could be generated by an earthquake in the Nankai Trough. To counter the potential damage, evacuation areas have been prepared for bases that are likely to sustain damage, based on the expected maximum tsunami height and shortest arrival time. Steps have been taken to ensure employees are fully aware of what they need to do.

One Approach

Holding of General Drill for Large-Scale Earthquakes
The Kyocera Group holds a general drill at all plants and offices assuming that a major earthquake occurred and that a fire has broken out in the building. The head office of Kyocera conducted a drill simulating a fire that follows the occurrence of a major earthquake of 6+ in seismic intensity at two locations. About 1,500 employees participated in the drill. An earthquake early warning was sounded off in the entire site, safety confirmation of the staff was conducted on each floor, and evacuation was completed in approximately 9 minutes. The result of all these actions was reported to the fire brigade. Initial fire extinguishing of a fire was conducted by the fire department, and training on transport of the injured and emergency medical treatment was also provided. Kyocera intends to periodically conduct these drills in preparation for potential unforeseen events in order to improve our disaster prevention capability.
  photo: Voluntary fire brigade chief reporting to the Fushimi Fire Department about completion of evacuation. photo: Employees guided for evacuation on each floor
Voluntary fire brigade chief reporting to the Fushimi Fire Department about completion of evacuation.   Employees guided for evacuation on each floor

Business Continuity Plan (BCP) Efforts
The Kyocera Group has its BCP in place and uses it to reinforce the readiness of business continuity in order to fulfill its stated BCP policy, which is swift restoration and restart of business operations in the event of severance of product and service supply due to a natural disaster.

In particular, Kyocera formulated BCP and completed implementation of necessary actions, including fixation of major equipment, arrangement of repair parts, and securing of alternative production in preparation for a possible major earthquake.

In FY2016, we revised measures in response to changes in the business environment and continuously conducted BCP activities. BCP drills are also provided by each department and for entire factories to help employees smoothly conduct a series of response actions in the event of a major earthquake, from securing safety to prevention of secondary disasters and restoration of business.

In FY2017, Kyocera will conduct BCP training, while keeping in mind the problems to solve identified by the previous year’s drills, and further improve our response capability to emergency situations.

Group companies in Japan also completed formulation of BCP and drills and aim to make such preparedness so practical that they can continue and maintain BCP activities in FY2017. Overseas Group companies continue to conduct BCP activities depending on the disaster risks (natural disaster, infectious disease, etc.) expected to occur in each region.
photo: Tabletop training assuming earthquake disaster(Shiga Gamo Plant)

Tabletop training assuming earthquake disaster
(Shiga Gamo Plant)


photo: Drill of wearing oxygen tank at a workplace(Okaya Plant
Drill of wearing oxygen tank at a workplace
(Okaya Plant)

BCP Efforts for the Supply Chain
The Kyocera Group promotes evaluation of alternative items and multiple purchasing sources with respect to the procurement of important raw materials and components so as to prevent the stagnation of production activities during a disaster situation.

Kyocera has distributed the Supply-Chain CSR Deployment Guidelines to all business partners to help them understand our concept of BCP since FY2014. For business partners who supply us with important raw materials and components, we are carrying out a survey on the progress of their BCP efforts for business continuity in more detail.
Policy and Systems Related to Purchasing Activities


 Promotion of Risk Crisis Management

The Kyocera Group has in place the Risk Management Manual, which is developed based on the Basic Guidelines for Crisis Management and contains various scenarios. The Manual is intended to help our employees in foreign sites secure their safety in case a terrorist action occurs. In FY2016, the Manual was revised, and the updated version was distributed to all Group companies.

 Information Security Efforts
The Kyocera Group makes effective and efficient use of information assets. We have clarified the basic requirements that employees should comply with in the handling of information assets and established an information management system.
 
Policy and System of Information Security Management
The Kyocera Group regards information on management strategies, product development, expertise, technology, organization, and personnel as important assets of the company. To ensure sufficient protection of these assets, we have formulated the Technical Expertise Leak Prevention Guidelines, which specify necessary rules for the management of information assets including confidential information management, intellectual property management, physical security management, visitor management, and personnel management. In addition, the Kyocera Group has established a digital information security management policy and management regulations to ensure the thorough management of digital information.

The Kyocera Group has established a Digital Information Security Committee with the President as its chairman and is implementing various digital security measures including periodic employee education, restrictions on the external use of information equipment, measures to prevent information leaks from PCs and smart devices, thorough management of IT assets, and enhancement of information security against cyber attacks. Furthermore, the audit and information system divisions conduct reviews, and when any problem is found, they endeavor to solve it while working together with the division that owns the information and the relevant management division.
 
Protection of Personal Information
The Kyocera Group regards the personal information obtained from stakeholders through business activities as important private information and strives to protect it thoroughly as a primary social responsibility.

Kyocera has set up rules on protection of specific personal information, clarified usage purposes of personal information and the dedicated contact for inquiries, and provided education on private information to employees handling such information, thereby ensuring thorough management.
Image: Document system of the Disaster Response Manual
Communication system on personal information


 Protection of Intellectual Property Rights
The basic policy of the Kyocera Group is to safeguard the yields of research and development by the Group as intellectual property rights, and to respect the intellectual property rights of others. We assign liaison officers responsible for intellectual property to main offices and manufacturing plants. Their role is to facilitate the processes of obtaining intellectual property rights maintaining control of rights and negotiating licenses for intellectual property rights. The Kyocera Group is undertaking activities relating to intellectual property in close cooperation with relevant business units.

Kyocera also regularly holds the Global Intellectual Property Partners Meeting for patent offices and the personnel of Group companies in charge of intellectual property in the U.S.A., Europe, China, Korea, and Japan, which help us obtain patents in those countries. The participants in the Meeting discuss improvement of patent application specifications and response actions to patent acquisition using specific case examples so that Kyocera can improve the Guideline and the system of sharing information.
Photo: Global Intellectual Property Partners Meeting

Global Intellectual Property Partners Meeting

One Approach

 
  Kyocera Named a 2015 Top 100 Global Innovator
  Kyocera was named as one of the 2015 Top 100 Global Innovators by Thomson Reuters, a worldwide provider of intelligent information. The Thomson Reuters Top 100 Global Innovators awards are presented annually to recognize companies and organizations leading the world with their innovative actions based on the analysis of the candidates’ developments in intellectual property and patents using Thomson Reuters’ own data and criteria. Kyocera was again highly evaluated for its patent grant success rate and global reach, receiving the honor for a second consecutive year. Image: Kyocera Named a 2015 Top 100 Global Innovator
Photo: Receiving the trophy
Receiving the trophy
Measures for Dealing with Counterfeit Products
The Kyocera Group is implementing diverse measures in various countries around the world to protect customers from the harm caused by counterfeit products, and to enable product use with peace of mind. Kyocera monitors mail order Web sites and distribution sites around the world looking for counterfeit products. Vendors selling counterfeit products are warned and asked to pledge they will no longer handle them. They are requested to destroy stocks and reveal the names of their suppliers. Kyocera also uses hologram seals to distinguish between genuine and counterfeit products for some products, such as toner containers, making it easier to determine whether a product is authentic.

Kyocera Document Solutions Inc. Intellectual Property ProtectionExternal Sites
Photo: Counterfeit ceramic knife

Counterfeit ceramic knife



 Thorough Legal Compliance

Photo: Global Legal Affairs Meeting

Kyocera Group Global Legal Affairs Meeting
The Kyocera Group ensures thorough compliance with the law by taking measures including management by each division in charge of a specific law or regulation, the establishment of an in-house communication system for notification of the enactment or revision of a law or regulation, the establishment of Employee Consultation Offices (internal reporting system), the implementation of regular legal compliance audits, and provision of compliance education to employees upon new employment or promotion.

We also regularly hold the Kyocera Group Global Legal Affairs Meeting, in which legal affairs personnel of major Group companies in the U.S.A., Europe, and China participate in order to reinforce global cooperation. At each Meeting, participants learn about each other’s results, share information on legal issues currently being faced by each company, and engage in discussions regarding various legal issues affecting the Group.

Measures for Fair and Free Competition
Photo: Kyocera Group Global Antitrust Compliance Manual

Kyocera Group Global Antitrust Compliance Manual
The Kyocera Group considers it important to maintain fair and free competition and promote it while using as a judgment criterion the concept, “What is the right thing to do as a human being?” As part of such activities, the Kyocera Group issued the Kyocera Group Global Antitrust Compliance Manual, common to the entire Group and provides education on antitrust laws to employees in and out of Japan. We also formulated the Antitrust Act Compliance Regulations that specifically provide for items of compliance for employees. In addition, Kyocera started an individual interview based educational program for managers in sales divisions in June 2015 so as to enhance employees’ understanding of the antitrust act. We continue to provide such education and ensure thorough compliance with relevant laws including the antitrust act.
 
Security Trade Control System
The Kyocera Group complies with the Foreign Exchange and Foreign Trade Act and other regulations relating to international security. In addition, the Kyocera Group is establishing a system for heightening security trade control. The purpose is to prevent the outflow of components for weapons of mass destruction and arms, or products and technology that could be used for their production and development. Kyocera introduced a cargo transaction audit system that complies with the said Act in FY2016 to reinforce the audit system and shipment management system.

In addition, the Kyocera Group (Japan) regularly holds a Security Trade Control (STC) Committee to thoroughly ensure compliance with foreign exchange and export-related laws and regulations. For overseas Group companies, Kyocera has established a system that emphasizes education on and audits of security trade control systems to enhance legal compliance.
 

One Approach

Measures to Ensure Security in International Distribution
Kyocera is recognized as an “authorized exporter” and “authorized importer” according to the AEO (Authorized Economic Operator) system, an international standard designed to ensure safety and smoothness of international trading and for which the mechanism of mutual approval is established in each country. This authorization helps us ensure security and smooth trading related to products delivered to customers outside Japan.

We will continue to improve maintenance of the security system in distribution.
Photo: Authorized exporter certificate Photo: Authorized importer certificate
Authorized exporter certificate Authorized importer certificate
 
Appropriate Information Disclosure
The Kyocera Group complies with regulations relating to the disclosure of information. The Group endeavors to provide appropriate information without falsehoods or expressions that invite misunderstanding, in accordance with social and moral principles. Additionally, display of product labels and operating instructions, catalogs, sales promotion documents, advertisements and other materials by Kyocera is in line with the company standard as set out in our Public Document Verification Guidelines. We are building a check system for verification by the Quality Assurance, Legal, Intellectual Property and Corporate Communications divisions.
 
Measures for Prevention of Bribery and Corruption
For the Kyocera Group, the basis of dealings with business associates is to always be fair and just, and to approach all manner of transactions in the spirit of fair play with the correct attitude as a human being. The Kyocera Group CSR Guideline prohibits the excessive exchange of gifts, the provision and receipt of excessive entertainment, and other corrupt activities. The Guideline also forbids activities that depart from customary business practice.
 
Ensuring Transparency in Political Donations
The Kyocera Group may provide political donations as required from perspectives such as the realization of policy-oriented politics and contributing to the sound growth of parliamentary democracy. When we make political donations, we will comply with relevant laws and regulations including the Political Funds Control Act as well as relevant bylaws.
 
Measures for Prevention of Insider Trading
The Kyocera Group has established management systems to prevent insider trading and educates employees thoroughly. Kyocera has enacted Insider Trading Prevention Regulations, which establish a management system for insider information and provide restrictions on stock trading. The company prepared an Insider Trading Prevention Handbook and distributed it to employees to enhance understanding of its importance. In addition, the company takes various continuing actions including provision of education on prevention of insider trading to newly employed or promoted employees and advising of no stock trading periods at morning meetings.

In FY2016, Kyocera provided education to a greater range of employees, including fixed-term employees, part-timers, and temporary staff in addition to all regular employees in the form of e-learning and group training. The same education approach is going to be applied to all Group companies.
 
Measures for Exclusion of Antisocial Groups
The Kyocera Group established a basic policy for corporate governance and internal control including the prevention of involvement in management activities by antisocial groups and the prevention of damage by such groups.

The basis of the measures for exclusion of antisocial groups is that “the entire company is united in confronting antisocial groups with determination.” The Kyocera Group CSR Guideline clearly specifies how to handle antisocial groups to notify all employees of the company’s attitude.

The transaction basic contract form Kyocera has with our business associates now contains terms on exclusion of antisocial groups. More efforts will be made in the entire supply chain to redouble exclusion of antisocial groups.
 
Establishment of Employee Consultation Hot-Line Center (Internal Reporting System)
Kyocera Group employees can consult the Employee Consultation Hot-Line Center on diverse issues. Employees can seek advice and consult on diverse matters of doubt, and report actions that are or may be in violation of laws and internal regulations relating to human rights, labor, safety and health, environment, fair business practices, etc. Measures for protection of individual privacy are clarified, and employees can consult the Hot-Line Center directly by telephone, e-mail or other means. Details of the consultation are investigated and ascertained in cooperation with the relevant divisions. This is followed by corrective action and preventive measures against recurrence. At Kyocera, consultations were undertaken on 24 matters in FY2016, and steps toward resolution were taken in each case.
 
Legal Audit System
The Kyocera Group conducts legal audits to check the status of legal compliance of the Kyocera Group as part of the reinforced effort to ensure legal compliance. In FY2015, a new audit system was established and operated with a focus on the operational process. Since FY2016, a new audit system is being sequentially applied to Group companies in Japan based on Kyocera’s audit system.
   
 
Top of page